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The template file contains a small macro, designed to build the file structure that corresponds to your needs. To do so, it calls up a dialog box containing a number of questions for you to answer.

  • Double-click the file to open it in Microsoft Excel.
  • If an alert message appears about the macro, click the “Enable macros” button.
  • Click the “Create the structure” button to run the macro.
  • The following dialog box appears on the screen. (If not, it must be because you disabled the macros, in which case see the Microsoft Excel documentation on how to re-enable macros.)


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    Languages section

    From the list, select the languages for which you want to supply data.

    • You must select at least one language.
    • You may select more than one.
    • The language code for each selected language will be marked in the “System” tab next to an attribute called “Selected_Language_Code”.

    Depending on the number of languages you select, a certain number of tabs will be created.

    You will have tab(s) named “Products” following by the addition of a suffix consisting of a separator followed by a language code.

    Example of the Product tabs name in French and English:

    • Products_FR (for French)
    • Products_EN (for English)

    Next, in the pull-down menu underneath the list, you need to select the “default language”

    • This is required information.
    • The list of languages available in the pull-down menu depends directly on which languages were selected earlier.
    • The language code that corresponds to your selection will be marked in the attribute “Default_Language_Code” in the “System” tab.

    The default language is used when the user asks for data in a language which is not included in your product definition.

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    External documents section

    If you have documents that relate to your products, such as assembly instructions, online documents or dimensional drawings, you can declare them in the template file.

    Start by specifying the maximum number of documents that you want to associate to your products

      We offer two ways of managing these documents:

    • you can send us your documents, and we will host them on our server.
    • If your documents are already publicly accessible on your own server, simply send us the URL for each of the documents you want to reference.

    Depending on how you answer to these questions, certain fields will be created in the “Products_xx” tab (“xx” corresponds to the code for the selected language):

    • Document files: “Product_Document_FileName_y” and “Product_Document_Title_y” (y from 1 to 20)
    • Online documents: “Product_Document_URL_y” and “Product_Document_URL_Title_y” (y from 1 to 20)
    • Dimensional drawings: “Product_Dimensional_Drawing_FileName_y” and “Product_Dimensional_Drawing_Title_y” (y from 1 to 20)
      If you answer “0” for a question, the related fields will not created.
      The answer you give will be marked in the “System” tab:

    • “Product_Document_Number” for documents files
    • “Product_URL_Number” for online documents
    • “Product_Dimensional_Drawing_Number” for dimensional drawings

    Once you have answered all the questions, click “OK”.
    The macro then creates tabs containing various fields.

     

    SelfPublishingTemplateTab

     

    The generated file structure is described below.
    Once the file structure has been generated, the macro cannot be used again.