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File Structure

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    Products section

    “Products” section

    List of fields related to products
    Field name Status Definition
    Product_ID Required Identifier used for specifying a part family.
    Authorized characters are: “A-Z”, “a-z”, “0-9”, “_”, “.”
    All other characters, such as characters with accents or space, are not allowed.
    Examples: “Part_1”, “EAC.010_120”, “ABC123”
    Product_Name Required Defines a label for the product.
    Maximum number of characters for each product name is 255. Example: “Hexagon socket head cap screw, DIN 912 (ref 527)”
    Product_Short_Description Optional Used to enter a short description of the product. Maximum number of characters for each short desciption is 255.
    Product_Keywords_List Optional Supplies a list of keywords, in each language, that will be used by TraceParts search engine.
    Each keyword must be separated from the next in the list by a semi-colon.
    Maximum number of characters for the complete list of keywords is 255.
    Note that, by default, the search engine already uses all the words in the product label as potential search words, so there is no need to repeat them in this list.
    Example: “Keyword1;Keyword2;Keyword3”
    Classification_Category_ID Required Identifier used for specifying a category in the classification.
    Note here one of identifers you defined in the field “Classification_Category_ID” in the classification file. See “Advanced” template for generating classifications.
    Product_Large_Picture_FileName Required Supplies the name of the image file showing the product.
    Image must be provided together with the completed XLS template, as a 460 x 340 pixel GIF file. Example: “LargePicturePartfamily1.gif”

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    Documents section

    “Documents” section

    List of fields related to documents
    Field name Status Definition
    Part_Family_ID Required Identifier used for specifying a part family.
    Note here on of identifiers you defined in the field “Part_Family_ID” in the “Parts_Families” tab.
    Product_Document_FileName
    ( + “_” + document number)
    Optional Specifies the file name of any document linked to the product.
    The authorized file types are defined here.
    Documents must be provided together with the completed XLS template.
    This information is linked to the information in the “Product_Document_Title” field below.
    Examples:
    “Catalogue_Page.pdf”, “Presentation.html”
    Product_Document_Title
    ( + “_” + document number )
    Required for each document declared in “Product_Document_FileName” This information is linked to the information in the “Product_Document_FileName” field above.
    It specifies the label to be displayed next to the link to the document to the user rather than using the file name itself.
    Examples:”Technical document”, “Datasheet”
    Product_Document_URL ( + “_” + document number ) Optional Specifies an URL that points to an online document linked to the product.
    This information is linked to the information in the “Product_Document_URL_Title” field below.
    Example: “http://www.traceparts.com/help/fr/Main.htm”
    Product_Document_URL_Title ( + “_” + document number ) Required for each URL declared in “Product_Document_URL” This information is linked to the information in the “Product_Document_URL” field above.
    It specifies a label for the corresponding link.
    Example:”TraceParts Online Help”
    Product_Dimensional_Drawing_FileName ( + “_” + document number ) Optional Specifies the file name of the dimensional drawing linked to the product.
    This information is linked to the information in the “Product_Dimensional_Drawing_Title” field below.
    The authorized file types are picture formats (.gif, .png, .jpg, .bmp)
    Example: “Front_View.gif”, “tech_doc_1.png”
    Product_Dimensional_Drawing_Title ( + “_” + document number ) Required for each dimensional drawing declared in “Product_Dimensional_Drawing_FileName” This information is linked to the information in the “Product_Dimensional_Drawing_FileName” field above.
    It specifies a label for the corresponding drawing.
    Example:”Front View”, “Drawing”

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    Part Numbers section

    “Parts Numbers” section

    List of fields related to part numbers
    Field name Status Definition
    Part_Number_ID Required Identifier used for specifying a part number.
    Part_Number Required Define the part number. One part number per line.
    Part_Number_CAD_FileName Optional Defines the CAD file name to be used as source 3D model.
    The file must be provided together with the completed XLS template.
    Part_Number_Description Optional Defines the description of the part number.

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    Attributes Definition tab

    “Attributes Definition” tab

    This tab contains information for customizing the template.
    See the section “Customizing the template” for more details.

     

    Fields defined in the “Attributes_Behaviour” tab
    Field name Status Definition
    Attribute_ID Required Contains the list of attributes you have added to the template (see Customizing the template)
    Remember that the items in this list are treated as the identifiers of the attributes.
    It can therefore only contain the following characters: “A-Z”, “a-z”, “0-9”, “_”
    All other characters, such as accented characters or spaces, are prohibited.
    This information is not visible to the user; it is used by the system to manage your data.
    Examples: “DIA”, “L0”, “h1”, “ATT_1”, “ATT_2”, “MAT”
    Attribute_Name( + “_” + language code ) Required Used to define the label for each of your attributes in the various languages selected (see Customizing the template)
    This label is displayed to the user.
    If the values of your attribute are expressed in a specific unit, we recommend that you add the unit symbol at the end of the label.
    Examples:”Internal diameter (mm)”, “L0 (mm)”, “h1 (mm)”, “Temperature (°C)”, “Color”, “Material”

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    System tab

    “System” tab

    This tab contains information required by the programs that will be processing your data.
    It contains the answers to certain questions asked by the wizard.

     

    Fields defined in the “System” tab
    Field name Status Definition
    System_Attribute_Name Required (Reserved)
    Specifies a “system” attribute used by the programs that will be processing the template file.
    See the list of system attributes.
    System_Attribute_Value Required (Reserved)
    Value of a system attribute.

     

    List of system attributes
    System attribute name System attribute value
    Template_Name Template name.
    Predefined system value : “SelfPublishing Products Catalog”
    Template_Type Template type.
    Predefined system value : “Basic Template”
    Template_Version Template version.
    Predefined system value.
    Product_Document_Number Number of document selected by the user in the wizard (macro).
    Product_URL_Number Number of online document selected by the user in the wizard (macro).
    Product_Dimensional_Drawing_Number Number of dimensional drawing selected by the user in the wizard (macro).
    Default_Language_Code Code of the default language selected by the user in the wizard (macro).
    Selected_Language_Code Code of the language selected by the user in the wizard (macro).
    There may be one or more lines. Each line contains a single language code.

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Sample of parts file with English as selected language.